Accessible Office Files
with Microsoft Office

Course Overview

This course is designed for students who need to make all their Office files accessible under the new law (ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT (AODA). In this course, you will learn the Office features and commands to efficiently create accessible files.
Note: We have a separate course designed specifically for Word Accessible Documents.

Course InformationRelated Training

Duration: One-Day Course
Platform: Windows
Fee: Call for information

We recommend one to eight people for this course.

Course Content Download PDF (57kb)

Overview

Accessible Excel Files

Using the Principles of Good Worksheet Design to Create an Accessible Excel File
Using Cell Styles to Format
Placing Separate Tables on Different Sheets
Properly Formatting a Table
Creating Meaningful Sheet Names
Creating Meaningful Hyperlink Text
Adding Alternative Text to All Objects
Deleting Sheets that Are Not Used

PowerPoint Files

Using the Principles of Designing Professional Slides to Create an Accessible PowerPoint File
Using the Slide Master and Slide Layouts Efficiently
Adding Alternative Text for All Objects
Adding Captions for Videos
Formatting a Table Properly
Using the Outline View and Notes View to Explain Your Slide
Using the Selection Pane to Hide Items on a Slide
Setting the Reading Order of Slide Contents

Accessible Outlook Emails

Using Styles for Headings and Body Text in an email
Setting the Paragraph Spacing and Line Spacing as a Default
Using the Bullets and Numbering Command for Lists
Using Alternative Text for Objects
Using a Simple Table Structure
Adding Meaningful Hyperlink Text

Application Overview: Microsoft Office

Microsoft Office lets you create files are viewed electronically. Governments and industries around the world are implementing policies that require electronic and information technology to be accessible to people with disabilities. Depending on your accessibility requirements, you may use Microsoft Office features to adjust layout and formatting including fonts, colour, lists and bullets, heading styles and paragraph styles. Tables, Charts, hyperlinks and bookmarks also have special considerations with accessibility.

Microsoft Office also has tool for Word, Excel, and PowerPoint called the Accessibility Checker is available that you can use to check your Word documents for any issues that might make it challenging for a user with a disability.

With Microsoft Office you can convert a document to PDF format, while maintaining some accessibility features and functions.

Users: Admin, Creative, Engineering, Finance, Legal, Marketing and IT Professionals as well as anyone who needs create, edit, assemble, publish and distribute electronic documents with accessible content.

Accessible Office Files with Microsoft Office